Thejesh GN » email

How to recover shift deleted mails in outlook

Thejesh GN — Wed, 27 Jun 2007 04:59:00 +0000

Thanks to Sandeelp GL for sending this tip.

1. Start –> Run
2. Run the command regedit.exe.
3. Go to HKEY_LOCAL_MACHINE\Software\Microsoft\Exchange\Client\Options
4. Add a new double word ‘DumpsterAlwaysON’ of type REG_DWORD with the value 1 in Hex
5. Close the registry editor.
6. Restart Outlook.
7. Go to Tools –> Recover Deleted Items.

That should recover your deleted emails. Dont forget to backup your registry befoe editing.

Enabling multiple timezones in outlook

Thejesh GN — Tue, 15 May 2007 13:07:00 +0000

Working across time zones is pretty confusing when your scheduling meetings. You may want to check both the clocks to see if it is OK. If both the time lines are displayed on your outlook calendar then it is little easy to do it. Outlook by default displays only one timezone. To enable multiple timezones
Go to Tools – Options

Select Calendar Options and click on time zone button

Check the check box Show Additional timezone. Give a new Label and select the time zone. Here my secondary timezone is Chicago. And then click OK.

Now your outlook calendar shows both the timezones

Better (and multiple) out of office responders using rules in outlook

Thejesh GN — Mon, 30 Apr 2007 06:00:00 +0000

Email is my basic form of communication. The trouble starts when I am out of station. I usually travel to those places where they don’t even have cyber cafes. Only way to contact me is on my mobile.
When I setup my auto – holiday responder it becomes very difficult what to disclose and what not. My default auto responder will may contain”Who can be contacted instead of me for official purposes? And his minimal contact details. If it is very important how can they contact me?”
But auto responder shares the information with entire world. I don’t want to share mine or colleague’s details with who ever mails me. So instead of setting auto responder; I use rules where I can share different level of details with different people.

Follow the steps below to setup responder rules

Goto -> tools -> Rules and Alerts
Choose new Rules
Start from a blank rule
Check messages when they arrive

Then choose one of the following depending on whom do you want to setup. You can setup more than one out of office responder by having more rules.

Reply to email distribution list (like your team)

Reply to your contact list (like friends, colleagues etc)
Reply to specific domain email ids (like your company ids or your client ids)

Each of the above rule takes email template. You can have different template for each contact type.You can enable/disable the rules in the rules wizard when required. Hence you don’t have to follow this process everytime. You just need to enable the rule when you are out.Disable them once you are back.

Top 7 email tips for office users

Thejesh GN — Mon, 23 Apr 2007 06:23:00 +0000

Below are some points I remember every time I send a mail.

Don’t enter the email address into to or cc before composing the mail. There is a chance to hit ctrl+enter (send) any time. Leading to half composed mails being sent. Hence compose the mails first. Then add to and cc
Attach the attachments first or you may forget to attach
Don’t paste the screen shots directly into a mail. While using mail clients like Outlook or Thunderbird there is tendency to paste the image directly into mail. This causes slow opening of mail and unnecessary scrolling. Irritates reader on internet (may be fine in intranet). Sometimes the user may not be interested in screen shot. Better way would be save the screen shot as image with proper name. And then attach it as attachment
Enable spell and grammar check always
When sending a single line messages use subject line. If don’t have any content for the body of the mail then end the subject line with . signifies end of mail
Use ALT + Print Screen to take the screen shots
You can use save attachments feature in outlook (gmail too) to download all attachments at once

If you have such tips which can help users to communicate better post them in comments section.